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To edit or view an individual item line or allocation

Everyone can make mistakes from time to time, that's why you have the Corrections option. If you make a mistake on a transaction or you enter a transaction in error, you can use this to correct, reverse or delete your transactions.

You can use this window to correct or view individual item lines on your transactions. If a transaction is grouped as a batch of transactions this option amends or deletes the individual item line not the entire batch. You can't delete individual items but you can edit them.

Some of the fields within a transaction are critical fields. If you amend them, the original transaction is deleted and a new transaction is posted. Some transactions can't be corrected or deleted and must be reversed Find out more

For a full guide to error corrections and refunds, please refer to Ask Sage article 14519

We recommend you take a backup of your data before you correct or delete a transaction. Find out more

To edit or view an individual item line or allocation

1. File > Maintenance > Corrections.

2. Select the transaction you want to correct > Edit Item > Edit.
   
   The following information appears:
   

   N/C	The nominal code for the item line appears here. From the drop-down list you can choose a different nominal code.
   Details	You can enter the details for the item line here.
   Date	The date the transaction was posted appears.
   Department	The department for the item line. From the drop-down list choose the required department.
   Fund	If you use charities the fund reference appears here. From the drop-down list, choose the required fund.
   Ex Ref	You can enter or amend the additional reference here.
   Project Ref	The project reference for the item line. From the drop-down list, choose the required project.
   Net	The net amount of the item line. If the transaction is part of a batch to see the full net value, click Close.
   Tax	The tax amount of the item line. If the transaction is part of a batch to see the full tax value, click Close.
   T/C	The tax code used for the transaction. If you change the tax code, the Net and Tax boxes do not update automatically.
   Paid	The amount of the item line which is allocated and not outstanding.
   Paid in full	Selected if there is nothing outstanding on the item line and it is fully paid or allocated.
   Disputed	Selected if the item line has been marked as a disputed item.
   Payment Allocations	The payments or receipts made against the transaction.

3. To amend or view the details on the payment allocation, select the line > Edit.
   
   If nothing is allocated the Edit or View option is not available.
   
   The following information appears:
   

   Number	The transaction number of the item line.
   Details	The amount allocated and allocated transaction type and number.
   Payment Ref	The reference on the item line.
   Date	The date of the allocation.
   Amount	The amount of the allocation.

4. Close > Close > Save > Yes.